HRMindMap OS • Vendor Presentation

HRMindMap OS

Autonomous, AI-First Human Capital & HR Operating System

Enterprise Workflow Presentation & Technical Vendor Overview Deck

Strategic Architecture

Unifying the Full HR Lifecycle

Zero Data Silos
Integrated Event Pipeline
  • Unifies Hiring, Onboarding, Attendance, Payroll, Performance, and Offboarding.
  • Eliminates manual re-entry between isolated software tools.
  • Single-source-of-truth across all tenant organizations.
AI-First Automation
Autonomous Decision Support
  • AI ATS Resume Screening & Match Scoring.
  • Vision AI Low-Light Enhanced Face Detection.
  • Predictive 5-Factor Flight Risk Scoring Matrix.
  • Automated Replacement Requisition Sourcing.
Multi-Channel Reach
Instant Engagement
  • Unified In-App Employee Portal Feed.
  • WhatsApp Business API Instant Alerts.
  • Transactional HTML Email Engine.
  • Real-time alerts for approvals & document links.
Workflow 1

Autonomous Sourcing & Offer E-Signing

Public Candidate Portal & ATS
Sourcing to Candidate Match
  • Dynamic Public Job Portal (/recruiter/public/careers/{tenant}/jobs).
  • Automated AI ATS match scoring against open job requisitions.
  • Multi-round interview evaluation & CHRO approval tracking.
  • Automated applicant notification via Email & WhatsApp.
Itemized Offer Engine & E-Sign
Digital Offer Acceptance
  • Dynamic ReportLab PDF generator with CTC component breakdown.
  • Breakdown: Basic (50%), HRA (20%), Special Allowance (20%), Retirals (10%).
  • Public Candidate Review & E-Sign Portal (/recruiter/public/offer/{id}).
  • Instant auto-triggering of candidate Onboarding Case upon acceptance.
Workflow 2

Zero-Touch Onboarding & Provisioning

Candidate Self-Service Portal
7-Section Digital Onboarding Form
  • Personal Details & Emergency Contact Collection.
  • Bank Account Details & Cancelled Cheque Uploads.
  • Document Repository (PAN, Aadhaar, Education Certificates).
  • Policy E-Signatures (NDA, Code of Conduct, IT Policies).
HR Verification & Profile Creation
Seamless Employee Conversion
  • Digital & Physical signature logging with IP address audit trail.
  • 1-Click HR verification & conversion (apply-to-employee).
  • Auto-generation of employee record in ta_employees collection.
  • Automatic assignment of staff_no / employee_id.
Workflow 3

Smart Attendance, Geofencing & Vision AI

Multi-Modal Biometric Punching
Spoof-Proof Time Tracking
  • GPS Geofenced Punching with precision radius enforcement.
  • WebAuthn FIDO2 Fingerprint biometric authentication.
  • Vision AI Face Recognition with dynamic low-light enhancement.
  • Real-time anti-spoofing and location verification.
Dynamic Rostering & Anomaly Alerts
Automated Attendance Control
  • Rotational & shift schedule assignment across locations.
  • Automated LOP (Loss of Pay) and Overtime computation.
  • Attendance Regularization & Leave Approval workflow.
  • Real-time supervisor alerts for unexcused absenteeism.
Workflow 4

One-Click Payroll & Statutory Compliance

Gross-to-Net Payroll Computation
Automated Salary Calculation
  • Seamless integration with attendance rollups and LOP days.
  • Automated calculation of Basic, HRA, Allowances, and OT.
  • Statutory Deductions: Provident Fund (PF), ESI, Professional Tax (PT).
  • TDS Income Tax slab calculation.
Payslip Batch Delivery & Filing
Zero-Defect Statutory Compliance
  • Bulk PDF Payslip generation & 1-click batch dispatch.
  • Pre-formatted PF ECR reports for government portal upload.
  • ESI Monthly Return export tables.
  • Form 16 Part B tax computation export capability.
Workflow 5

Predictive Flight Risk Matrix & Performance

Unified 5-Factor Flight Risk AI
Proactive Turnover Prediction
  • Evaluates 5 weighted turnover parameters in real-time:
  • 1. Tenure Length | 2. Performance Rating Trend
  • 3. Salary Band Ratio | 4. Active PIP Status
  • 5. Pulse Survey Sentiment Score
  • Produces transparent 0-100 Risk Score & Category.
HRBP Retention Task Automation
Continuous Performance & OKRs
  • Automatic alert dispatch to HRBP when Risk Score >= 40 (High).
  • OKR & Goal Tracking across departments.
  • 360-Degree Performance Appraisal Cycles.
  • HRBP retention intervention recommendation engine.
Workflow 6

Closed-Loop Offboarding & Backfill

Resignation & Department NOCs
Standardized Exit Management
  • Employee self-service exit initiation & counter-offer tracking.
  • Dual Approval Pipeline: Reporting Manager -> Department HOD.
  • Departmental NOC Clearance Routing (IT, Finance, Admin, HR).
  • Asset return serial tracking and clearance verification.
F&F Settlement & Auto Backfill
Complete Exit Finalization
  • Automated Final & Full (F&F) Settlement calculation.
  • ReportLab PDF engine for Relieving Letters & F&F Statements.
  • 1-Click Document Dispatch to Portal, Email, and WhatsApp.
  • Auto-creation of replacement Job Requisitions for recruiter.
Workflow 7

Multi-Channel Event Notification Hub

In-App Portal Feed
Real-Time User Alerts
  • Firestore ta_notifications collection.
  • Unread counters & deep-link CTAs.
  • Role-based visibility (Employee, HR, Manager).
WhatsApp Business API
Instant Mobile Engagement
  • Tenant BYO Meta API or Shared Gateway.
  • Instant delivery for offer links & onboarding.
  • Relieving letter PDF notification delivery.
SMTP Email Engine
Official Records
  • HTML branded transactional emails.
  • Custom tenant SMTP configuration.
  • Offer letters, payslips, and compliance alerts.
Integration & Summary

Technical Integration & Vendor Summary

REST API & Vendor Integration
Enterprise Connectivity
  • Clean REST API surface (499 routes across 94 modules).
  • JWT Authentication & Tenant Isolation Middleware.
  • OpenAPI / Swagger interactive documentation (/docs).
  • Google Cloud Run deployment with 100% SLA readiness.
Why Partner with HRMindMap OS?
Unmatched Value Proposition
  • 100% Closed-Loop HR Lifecycle Automation.
  • Built-in AI for Hiring, Vision Attendance, & Flight Risk.
  • Multi-Channel WhatsApp & Email Native Integration.
  • Scalable Multi-Tenant Cloud Architecture.
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